“I made a complete career change when I started my training at Southern Careers Institute. Entire administration structure is managed by these professionals with their vital knowledge of the field along with their past experience. The main difference is that the office manager supports the needs of an organization more broadly, while administrative assistants usually support one (or a select few) people within the company. The roles of office manager vs administrative assistant may seem similar, but there is a difference. Her #1 goal is to make sure that our customers are happy, so she fiercely enforces our 100% Money Back Guarantee on every single order.Learn more about Larry and her simple, no-hassle refunds and returns policy. Administrative Assistant Careers. Larry, our beloved resident pup, is the Chief Happiness Officer here at Blue Summit Supplies. From tax forms to e-filing, we make navigating tax season as pain-free as possible. Administrative workers are those who provide support to a company. Generally, though, the primary duties of an office manager include many (if not all) of these tasks and responsibilities: In some offices, office managers also work in an HR capacity, either helping to administer benefits and coordinate payroll or work with a third-party HR organization that helps support the HR needs of small businesses. Generally, the duties of these two positions are virtually similar, but executive assistants typically take on more important tasks than administrative assistants. At small companies, an office manager or administrative assistant might handle the bookkeeping if it’s limited to paying bills and making deposits. Difference Between an ‘Office Manager’ an ‘Executive Assistant’ The main difference between an office manager and an executive assistant is that office managers serve the wider needs of all the employees in a small organization while executive assistants cater to the specific needs of only a few of the top managerial executives. They might also help supervise and direct administrative and maintenance workers or even provide staff training. After my little sister had cancer, I knew I wanted a career in the medical field that allowed me to help others. Administrative workers are those who provide support to a company. Your safety and education are priorities for SCI. Furthermore, most work full time and they are employed in nearly every industry. SCI taught me that it doesn’t matter where you are in life right now; you always have room to advance and learn.”, “I am extremely grateful for the assistance I received from SCI’s Career Services team. Their duties lie primarily in customer service, although they may receive some light office work. Administrative assistant vs. office manager- what’s the difference? If your current administrative job is one rung on a career ladder and you’re looking upward, then here’s your next task: Figure out how to transition from where you are to where you want to be. The following are possible duties based upon the industry: Medical – prepare reports for physicians; take simple medical histories of patients; arrange for patients to be hospitalized or referred for other medical procedures; also process insurance claims. Administrative Assistant. Thanks for your comment! Office parent. Salary estimates are based on 28,818 salaries submitted anonymously to Glassdoor by Administrative Assistant/Office Manager employees. This assistant office manager sample job description can assist in your creating a job application that will attract job candidates who are qualified for the job. However, to work as an office manager you need either years of experience in an office job, an associate or … 1. Marianne Chrisos is a professional content and research writer. The short answer is “pretty much everywhere,” but there are some kinds of businesses that tend to rely on them and hire them regularly. The job duties that employers assign define the differences between an assistant manager and an associate manager. While their titles are strikingly similar, operations managers and office managers simply do not have much overlap between their respective duties. According to the Bureau of Labor Statistics, as managers and other professionals take on more tasks that were traditionally handled by secretaries, such as word processing, the demand for strictly clerical workers will decline, while administrative assistant roles will expand. The national average salary for a Administrative Assistant/Office Manager is $33,633 in United States. I am happy about what I do.”, “The best place ever!! Helping you organize a simple, efficient workspace that integrates seamlessly with your unique needs. I enjoy where I work and what I do. An administrative assistant is also called a secretary. What’s the mission and how can an office manager support it? Furthermore, top earners work in finance, insurance, and professional services where the annual salary averages about $104,000. There are numerous ranks in any company. Two of these positions are secretaries and office managers and they differ greatly in responsibilities, scope, education and salary. Those carrying this title perform secretarial and administrative duties required to keep an organization running efficiently. Administrative Assistant: The Essential Skills . An office manager is a leader – they help keep teams on track and are a key part of employee satisfaction and client success. Medical secretaries must also be well-versed in medical terminology, codes, and records, as well as hospital and laboratory procedures. The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety.The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation. Use these tips to move one (or maybe even two) rungs closer to your ultimate career goal. If you are an organized person who has a desire to work normal business hours on weekdays, a career in one of these fields may be right for you. I went back to school to change careers after spending 37 years in the business field. Administrative assistants and executive assistants often have a role in organizing events, interacting with clients or customers, managing meetings, and creating presentations, but there are differences in the office manager vs. administrative assistant roles. Receptionists are often the face of the organization. Office Administrators, also known as Office Managers, are responsible for general administration tasks within an office environment. Similarly, Office managers in Texas earn approximately $103,800. You qualify for most office assistant jobs straight out of high school as it is an entry-level position. Here are some of the most important things to know about life as an office manager, including the differences in responsibilities between office manager vs. administrative assistant. An Office Manager, also called an administrative services manager, is the person in charge of planning, directing, and coordinating the activities of an office. Southern Careers Institute offers online training in Texas as well as on-campus programs that can prepare you for a job in these positions and more. It provides training in general business with a focus on accounting. A: An office receptionist serves as the company representative that visitors encounter first. Administrative work can encompass a wide variety of duties. An office manager is a member of the leadership team who oversees an office's administrative support staff. Often administrative assistants support senior managers, directors, or C-suite members. An administrative assistant is also called a secretary. Executive Administrative Assistants – provide high-level support for the top executives of an organization. The national average salary for a Administrative Assistant/Office Manager is $33,633 in United States. In an office environment, knowing the difference between clerical and administrative duties is extremely important, especially if one belongs to either of these categories. While an administrative assistant basically aids in running an office and handling clerical duties, this professional often progresses to become an executive assistant, where assisting company executives will be added to his existing roles and responsibilities. Keep reading and learn more. Their responsibilities usually fall into the “official support services” category and include facilities (workspace) management and purchasing. | Privacy Policy. Resourcefulness to develop solutions and alternatives in time-sensitive and high-pressure situations. We pulled together these lists of responsibilities, skills, and qualifications below by comparing several current job descriptions for Office Managers and Office Administrators working in a variety of industries. They really care and I am grateful to all of them.”, “Southern Careers Institute totally surpassed my expectations. I went to work two days after my last day of school.”, “When my youngest child graduated from high school, I told my husband that it was my time. Administrative work can encompass a wide variety of duties. What is Online Business Administration Training? Once I finished school, the Career Services team helped me find a job. This training is offered either online or at the Austin, Brownsville, Pharr, Harlingen, and San Antonio-South campuses. Executive Assistants excel when they possess the following core skills: . Won't you be our friend? The average salary for administrative assistants in the United States is $38,880. When considering the roles of office coordinators vs. office managers, consider the semantics of those first words: Operations and office. I wish I would have started my training sooner.”, “I am very happy with where I am and where I’m going. Usually, they help with providing various types of administrative support around an office, though it’s often department-specific. Southern Careers Institute offers Business Administration and Management Associates Online Programs that will let you prepare for your new career at your convenience. A contract accountant might handle more complex transactions and yearly taxes. What does the office manager need to focus on to best support the team and the business? These are just a few ways to describe an office manager. It’s worth noting that many people who’ve worked as administrative assistants transition naturally and successfully into office manager roles. I am very confident in what I’ve learned. It is also important to note that the business administration program can be completed in 33 weeks. Many office managers will choose office supply vendors and manage these relationships and all purchasing. An Administrative/Office Manager is often the professional lead to ensure the day-to-day operations of a company or department. Executive Assistant vs. An office receptionist typically remains in one place throughout the workday. Please note that comments are reviewed before showing up. Office Manager. All rights reserved. Salary estimates are based on 28,818 salaries submitted anonymously to Glassdoor by Administrative Assistant/Office Manager employees. At this company size, it is usually necessary to have an office manager to coordinate the staff serving the executives of the company. Those carrying this title perform secretarial and administrative duties required to keep an organization running efficiently. The median annual wage for an office manager is $96,180 nationally. Office Manager. SCITexas.edu does not assume or guarantee income earning potential or salary expectations based on the programs offered at Southern Careers Institute. The following are the main job duties of an administrative assistant: Admin assistant skills like being proficient at using computer software like Microsoft Office is essential. Definition of Clerical. SCI has helped me succeed in life by getting me the necessary education and by making me a stronger and more confident person.”, “Once I graduated from SCI, I had a sense of accomplishment that helped me through the job search process. Concerned, approachable, and friendly are essential traits, but having good professional boundaries is also important. What is Online Administrative Assistant Training? The job duties that employers assign define the differences between an assistant manager and an associate manager. How to Become an Administrative Assistant. This program takes 45 weeks to complete. Legal – prepare legal documents such as summonses, complaints, subpoenas, and motions under the supervision of an attorney or paralegal; also review legal journals and help with legal research by verifying citations and quotes in legal briefs. They help drive work forward and keep productivity and motivation high. You can view the lists as general overviews for what to expect, as the core duties and requirements for … Central to organizing and overseeing general operations for a business office, the office manager is an essential asset to successful companies. An office manager’s day-to-day duties depend on the size of the company and the industry. Filter by location to see Administrative Assistant/Office Manager salaries in your area. Got more questions about office culture? This person also often handles basic office administration. I needed a stable career to continue providing for my growing family. Additionally, for the medical field, the annual salary is $34, 150; $46,430 for the legal field; and $59,430 for executive administrative assistants. An office manager is a member of the leadership team who oversees an office's administrative support staff. Superhero. To train for a career as an office manager, you can take one of two routes at SCI. An effective office manager or administrative assistant keeps everything in the office in order, from schedules to supplies, and so much more. An administrative assistant is one of the most popular admin jobs out there. This support might include general office management, answering phones, speaking with clients, assisting an employer, clerical work (including maintaining records and entering data), or a variety of other tasks. While an office manager works closely with internal operations, secretaries serve both managers and the company, especially if the secretary takes on general receptionist duties. As a former Administrative Assistant this title is more common, even in job boards it comes up more often. In as little as 8 months, you’ll complete your administrative assistant program all thanks to our fast and convenient online school.. Our industry-experienced instructors take the skills you may already have and expand them into a well-rounded education. An office administrator with several years experience might make more than a novice office manager. Thank you for my education. In short, office managers help to keep the office safe, staffed, and stocked so that it runs well. According to the Bureau of Labor Statistics, as managers and other professionals take on more tasks that were traditionally handled by secretaries, such as word processing, the demand for strictly clerical workers will decline, while administrative assistant roles will expand. She earned her master's degree in Writing and Publishing from DePaul University in Chicago and has worked in publishing, advertising, digital marketing, content strategy, and market research. You want your employees to feel supported and come to you with questions and concerns, but you don’t want to be overly familiar. Administrative assistants are often also responsible for creating and proofreading presentation, research, or even reviewing the work of other team members. Our mission is to ensure the long-term success of our students by delivering employer-tailored programs that result in an increasing demand for Southern Careers Institute graduates. They are the front liners since they are the first persons that customers and visitors of the company come in contact with. SCI helped me get an externship, and I came out with a job. A lawfully officially permitted body where a group of professionals get amalgamated simply to accomplish non profitable & profitable business is termed as a company. Feel free to revise this job description to meet your specific job duties and job requirements. However, administrative assistants are … Office managers will often go the extra mile in communication and offer encouragement to team members with a card or as a shout-out in a team meeting. The national average salary for a Office Administrative Assistant is $44,285 in United States. Pay. The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety.The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation. Ms.Tonia rocks she is the best teacher… I love going to school my time there is amazing.”, “Southern Careers went beyond my expectations. Furthermore, most work full time and they are employed in nearly every industry. For anyone looking to become or currently employed as an office manager, here are some tips for office manager success. Follow Blue Summit Supplies on social media for an inside look at our latest happenings. It’s time for you to be in control of your life. Often administrative assistants support senior managers, directors, or C-suite members. They are also skilled at solving problems (along with preventing them). In some cases, an administrative assistant will accompany the executive on business trips to assist with meeting arrangements, scheduling, and other important organizational tasks. This article was published on: 03/27/20 2:59 PM. The Administrative Assistant program at Southern Careers Institute provides specialized instruction in-office procedures, computer applications, and business communication. Note: Check out other titles for administrative assistant below in the “Creative Job Titles for Administrative Assistant” section towards the bottom of this article. Very impressed. Differences Between an Assistant Manager & an Associate Manager. When I came to SCI, I enrolled in the Business Accounting Specialist program to see if I could do it. In Texas, administrative assistants earn $35,550. Standard text and/or usage rates may apply. Communicating to employees that they are valued and that their work is noticed and appreciated is an important part of being an office leader. They may also be required to buy supplies, negotiate with vendors, and manage stock rooms. Operations Managers vs. Office Managers. Legal secretaries must also have knowledge of legal procedures and terminology. Some office managers supervise a whole group of administrative assistants and handle office budgets, while other office managers organize and oversee the work of a smaller office and only work with one or two other administrative people. The main difference is that the office manager supports the needs of an organization more broadly, while administrative assistants usually support one (or a select few) people within the company. I am doing wonderful.”, “I am now a certified Lab Tech. ‘Fun’ looks different in every office, but workplace professionals have long noted that a more fun work environment actually contributes to – not detracts from – employee performance and contributions. Office managers use processes focused on maintaining a positive work environment to keep the office running efficiently and productively. Rock star. Communicating goals and expectations clearly is one part of this. © 2020 Franklin Creative Solutions. Administrative Assistant Job Description. While the two roles may be quite similar, several differences in the nature of their work make them unique in their own right. While the actual day to day responsibilities of a particular office manager role will vary, there’s a lot of similarities from place to place, as well as some key differences between this role and others related to it, like an administrative or executive assistant. SCI provided me with the opportunity to brush up on my skills, extend my accounting knowledge, and they boosted my self-confidence. According to the Bureau of Labor Statistics, business office managers fall under administrative service managers and make a median salary of $81,080. One such department is the administrative sector. It efficiently prepares students to become office services specialists or management trainees. The job site Monster lists the salary range for office managers between $24,960 and $62,400. The following are tasks that office managers are in charge of: Additionally, large organizations may have several office managers who oversee services for multiple departments. As an office assistant, you will be tasked with general office duties such as collecting and distributing mail, greeting clients, and assisting other staff like managers and the office administrator. For example, many are employed in government, law offices, hospitals, schools, and doctor’s offices. She or he is responsible for maintaining facilities and supervising office activities such as record keeping, mail distribution, and office upkeep. Filter by location to see Office Administrative Assistant salaries in your area. Clerical is an entry-level type of employee that is involved with general office duties. I had problems understanding how to draw in syringes and give injections. Salary estimates are based on 77,498 salaries submitted anonymously to Glassdoor by Office Administrative Assistant … Difference Between Administrative Assistant and Executive Assistant. The level of required education may be the same for both an administrative and executive assistant, as both positions require at least a high school diploma. Make a case with upper management for something as simple as casual dress or advocate for team outings; anything that creates a better dynamic or increased collaboration is better for the business. I requested extra help from a knowledgeable instructor, and I was able to receive one-on-one training. Today, I draw injections for approximately 100 patients each week. Becoming an administrative assistant is easy with our help. Frequently, the office administrator also acts as the personal assistant to the head of department. Office administrator with several years experience might make more than secretaries that their work them... 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