7.5. 10.1. 25.2. Firewall policies, or equivalent 1.2. Sufficient power availability shall be in place to keep the network and servers running until the Disaster Recovery Plan can be implemented. University of Notre Dame Information Security Policy. Personal Data, PII, SCI or Subscriber Data shall not be stored on equipment not owned or managed by iCIMS, Inc. A protected, private character string used to authenticate an identity. Information Security Policies & Procedures Information Security Control User's Guide Information Security Control IT Professional's Guide . All systems shall be built from original, clean master copies to ensure that viruses are not propagated. 18.2.2. University of California at Los Angeles (UCLA) Electronic Information Security Policy. University of Notre Dame Information Security Policy. A … Ensure findings are addressed in a timely manner. quality assurance (QA)) methodology is followed using a multi-phase quality assurance release cycle that includes security testing. 9.11.3. Many of these regulatory entities require a written IT security policy themselves. 23.4. Failure to patch within defined timelines could result in disciplinary action, up to and including termination. 17.6. These policy requirements supersede all other policies, processes, practices, and guidelines relating to the matters set forth herein, except for the Data Security and Privacy Statement. iCIMS Advanced Communications Suite Addendum, iCIMS Recruitment Marketing Suite Addendum, iCIMS Business Continuity Statement for COVID-19, 5.5. Business Continuity and Disaster Recovery, 5.11. A9:2017- Using Components with Known Vulnerabilities Network cabling shall be documented in physical and/or logical network diagrams. Centralized logging configuration Call accounting shall be used to monitor access and abnormal call patterns. Defined configurations based on industry best practice; Network equipment access shall occur over encrypted channels as defined in the Data Protection & Encryption Policy and Encryption and Key Management Policy. 2.1.3. Means any record, whether in paper, electronic, or other form, that includes any one or more of the following elements in relation to iCIMS or its Personnel: Protocol that allows a device to login to a UNIX host using a terminal session. 17.6.2. IT Policies at University of Iowa. 21.4. 21.5. Zero-day patches shall be applied on all systems containing Subscriber Data and critical systems within 14 days, and all other systems within 30 days. Your company can create an information security policy to ensure your employees and other users follow security protocols and procedures. 4.5.2. Deliver security fixes and improvements aligning to a pre-determined schedule based on identified severity levels. Management strongly endorse the Organisation's anti-virus policies and will make the necessary resources available to implement them. 17.1. Address newly identified threats and vulnerabilities on an ongoing basis based on severity and skill level required to take advantage of the identified vulnerability. Follow change control procedures for all changes to system components. This policy offers a comprehensive outline for establishing standards, rules and guidelin… 8.9.10. A4:2017- XML External Entities (XXE) 17.2.4. 12.5. Small telephone exchange used internally within a company. Where required and/or permitted by applicable local law, iCIMS will conduct a pre-employment background and/or criminal records check on all new hires. 4.4.6. IT Security Policy 2.12. Any paper and electronic media that contain Subscriber Data, PII, SCI or Personal Data shall be physically secured. 2.1.2. These three principles compose the CIA triad: The IT Security Policy is a living document that is continually updated to adapt with evolving business and IT requirements. 13.8.3. An Information Technology (IT) Security Policy identifies the rules and procedures for all individuals accessing and using an organization's IT assets and resources. Certificates of destruction shall be maintained for at least one year. Disposal logs will be kept for a minimum of ninety (90) days. 4.4.5. Minimum of eight (8) characters in length, containing characters from the following three categories: 2.1.1.1. 23.4.2. All incoming email shall be scanned for viruses, phishing attempts, and spam. 2.2.7. Enable accounts used by vendors for remote maintenance only during the time period needed. Use of identification and authentication mechanisms. 11.2. Security policies that are implemented need to be reviewed whenever there is an organizational change. As stipulated by the National Research Council (NRC), the specifications of any company policy should address: Also mandatory for every IT security policy are sections dedicated to the adherence to regulations that govern the organization’s industry. Unless authorized by the Information Security Department, at no time shall an attempt be made to take advantage of any Security Weakness or Security Vulnerability. 2.2.8. 2.1.10. 5. Business Continuity and Disaster Recovery. Employee owned mobile devices shall have the ability to connect to a network separate from the guest network, where feasible. 17.8. An information security policy needs to reflect your organisation’s view on information security and must: 1. 9.10.5. 14.2. 8.4. If you are unsure regarding the level of required encryption or specific encryption policies, you shall contact Information Security for guidance and approval. Information Security Policies, Procedures, Guidelines Revised December 2017 Page 6 of 94 PREFACE The contents of this document include the minimum Information Security Policy, as well as procedures, guidelines and best practices for the protection of the information assets of the State of Oklahoma (hereafter referred to as the State). Risk management non-conformities and identified risks. Users (including temps, consultants, and contractors) shall formally request access to systems with only the rights necessary to perform their job functions. The purpose of this policy is to provide a security framework that will ensure the protection of University Information from unauthorized access, loss or damage while supporting the open, information-sharing needs of our academic culture. 9.10.6. The voice messages can be played back at a later time. Validate proper error handling. Key exchange shall use RSA or DSA cryptographic algorithms with a minimum key length of 2048 bits and minimum digest length of 256. Exceptions shall be documented, reviewed, and approved by Information Security. Disaster recovery plans shall support of Subscriber business continuity plans and shall be in place and tested on a regular basis as set forth in the Support & Maintenance Policy (“SMP”). 13.6. 26.3. 4.4.1. A security policy can either be a single document or a set of documents related to each other. Board meeting minutes and non-public governance documents; Capitalization table, including supporting details regarding any equity grant; Strategic planning minutes and/or presentations; Compensation for current and past Personnel; Investigation records of current and past Personnel; Current and past Personnel assessments and development plans, including specific scores and feedback; and/or. Office365, VPN, etc. 17.2.7. 9.14. Workstation configurations or build standards defined by the IT Department in alignment with Information Security policies are required to be followed. 21.6.1.2. A security policy … Lockout duration shall be set to a minimum of thirty (30) minutes or until an administrator resets the user’s ID upon proper user identify verification. 21.7. 18.3. 15.2. 27.1. Mobile application penetration testing The default and maintenance passwords on the voice system shall be changed to user defined passwords that meet iCIMS’s password policy. 15.4.5. 9.6. 4.3.9. 4.3.6. An updated and current security policy ensures that sensitive information can only be accessed by authorized users. 2.2.11. Remote access servers shall be placed in the firewall DMZs. End-of-life and/or unsupported network devices shall not be used and, if discovered, removed from the network as soon as possible. Manual testing after any significant changes 9.11.5. Change of definitions is only allowed by the IT Department, or authorized parties who have been specifically granted administrator access. 30 days for high-risk critical and/or security vulnerabilities Use of video cameras or other access control mechanisms to monitor individual physical access to sensitive areas. Set first-time passwords to a unique value for each user and change immediately after the first use. Data Security Classification Policy Credit Card Policy Social Security Number / Personally Identifiable Information Policy Information Security Controls by Data Classification Policy . Physical security of computer equipment shall conform to recognized loss prevention guidelines. 21.6.1.3. The purpose of this policy is to provide a security framework that will ensure the protection of University Information from unauthorized access, loss or damage while supporting the open, information-sharing needs of our academic culture. Unless otherwise specified within this IT Security Policy, the following security requirements shall be adhered to when creating passwords: 2.1.1. Computer software that replicates itself and often corrupts computer programs and data. An information security policy (ISP) is a set of rules that guide individuals who work with IT assets. Other staff and contractors requiring access are required to be supervised. Configuration standards shall be established and implemented. A security review and approval of all software shall be completed prior to production release. University of Iowa Information Security … 23.2. However, attestation letters and certifications can be provided to demonstrate iCIMS compliance with IT Security Policy. The reissuance of de-activated or expired user IDs for systems or services that process Personal Data and PII shall not be permitted. Test software upgrades, security patches and system and software configuration changes before deployment, including but not limited to the following: 20.1.1. 1.2. 20. IP whitelists, or equivalent Therefore, it is important to write a policy that is drawn from the organization’s existing cultural and structural framework to support the continuity of good productivity and innovation, and not as a generic policy that impedes the organization and its people from meeting its mission and goals. Remove subscriber databases from system within thirty (30) days of subscriber termination. 10.1.4. Critical vendors shall be reviewed at least once per calendar year, to ensure continued alignment with iCIMS security and privacy policies. The curriculum shall be approved by Information Security. Do not use Personal Data and PII for testing and/or development, and only use false/synthetic data (preferred) or Deidentified and strongly Pseudonymized Data for testing and/or development.. Customer audits are generally not allowed, due to confidentiality, complexity, and resource requirements. Control addition, deletion, and modification of usernames, credentials, and other identifier objects. 3.6. Auditing features on wireless access points and controllers shall be enabled, if supported, and resulting logs shall be reviewed periodically Information Security. The Information Security Policy determines how the ITS services and infrastructure should be used in accordance with ITS industry standards and to comply with strict audit requirements. 4.5.1. 22.1. Network intrusion detection systems (IDS) shall be implemented and monitored by Information Security. Generally, this will occur in circumstances involving transfer to a position of high-level security or responsibility. Common examples of this include the PCI Data Security Standard and the Basel Accords worldwide, or the Dodd-Frank Wall Street Reform, the Consumer Protection Act, the Health Insurance Portability and Accountability Act, and the Financial Industry Regulatory Authority in the United States. 7.6. Anti-virus software shall be updated regularly for all workstations and servers with the latest anti-virus patches and/or signatures, where applicable. Policies can be monitored by depending on any monitoring solutions like SIEM and the violation of security policies can be seriously dealt with. 17.6.1. 17.8.3. Processes to ensure identified vulnerabilities are addressed in a timely manner, based on risk. Unauthorized changes to hardware and software configurations 9.11. Facility which allows callers to leave voice messages for people who are not able to answer their phone. Remove test data and accounts before production systems become active. 28.1.4. 4.3.1.1. The following shall be adhered to when managing user passwords: 2.2.1. Strong cryptography and security protocols, such as TLS 1.2 or IPSEC, are required to safeguard Personal Data, PII, SCI or Subscriber Data during transmission. Less critical systems shall be patched first. A1:2017- Injection IT Security Policy 2.12. It contains a description of the security controls and it rules the activities, systems, and behaviors of an organization. Unauthorized copies of software Copyright Office; (ii) quarterly disclosure guidance and/or results and metrics on an individual, team, and department, and company-wide basis with respect to financials and budget details, or (iii) compensation or performance information that is anonymous as to the current or past employee/intern. Develop all web applications (internal and external, including web administrative access to application(s)) based on secure coding best practice. Disposal of media containing Personal Data so that it is rendered unreadable or undecipherable, such as by burning, shredding, pulverizing, or overwriting. An Info Technology (IT) Security Policy identifies the foundations and procedures for all people accessing an organization’s IT assets and resources. Network devices shall be patched within 30 days of the release of a critical and or security patch. 5.2. Check telephone bills carefully to identify any misuse of the telephone system. English uppercase characters (A through Z) 17.2.8. 1.11. 1.12. The IT Department shall be notified of all personnel leaving iCIMS’s employ by Talent (human resources) prior to or at the end of their employment. Overwrite all subscriber backup data within twelve (12) months of the subscriber’s termination date. Reference Check. 2.1. Partner Portal Potential virus and malware infections shall be immediately reported to Information Security and escalated to the Security Incident Response Team (SIRT). Security related monitoring tools and software shall only be used as required by role, and only when authorized by Information Security. Two-factor authentication (TFA) or multi-factor authentication (MFA) shall be used for any services remotely accessible by personnel and/or authorized third parties (e.g. Restricting access to systems and data based on job role or function while ensuring that no additional, unneeded access is granted. 1.7.2. Social Security number trace. Application-layer penetration tests. Anti-virus/anti-malware However, additional policies shall be put in place that document enhanced requirements when such policy requirements are considered confidential. 4.4.2. Passwords shall not be easily guessable. 8.6. Validate proper role-based access control (RBAC). Work Experience. Use of defined security perimeters, appropriate security barriers, entry controls and authentication controls, as appropriate. Personnel and authorized third parties shall ensure that SCI, PII, PI, and customer data are only recreated in hardcopy format where absolutely needed for an identified purpose and are appropriately secured. 23.1. Institutions such as the International Organization of Standardization (ISO) and the U.S. National Institute of Standards and Technology (NIST) have published standards and best practices for security policy formation. Size: A4, US. 13.7. 2.1.9. Information Security Policy. 13.1. Identified Security Weaknesses or Security Vulnerabilities shall be immediately reported to the Information Security. Define and implement endpoint build standards that include, at a minimum, the following: 15.4.1. Encryption of data at rest should use at least AES 256-bit encryption. 9.3. 15.3. EDUCAUSE Security Policies Resource Page (General) Computing Policies at James Madison University. The University adheres to the requirements of Australian Standard Information Technology: Code of Practice for Information Security Management. Scope Companies are huge and can have a lot of dependencies, third party, contracts, etc. Ensuring that all personnel with physical data center access to data centers containing PII, SCI or Subscriber Data wear visible identification that identifies them as employees, contractors, visitors, etc. All administrative access shall be encrypted in adherence with iCIMS’s encryption policy. Encryption of wireless networks shall be enabled using the following encryption levels: 1.7.1. Extranet Network: Only accessible by approved employee owned devices with minimal web-filtering in place (no direct access to corporate/production network) 2.1.8. As such, the iteration count shall be balanced to ensure an appropriate security vs. performance balance in order to resist brute-force search attacks. 8.9.2.1. 2.2.2. 14.4. 8.3. 20.2. 17.2.2. Routers, Hubs and Switches. 21.6.1.9. 1.7.4. User identification. The … 21.6.1.5. Department responsible for ensuring the implementation and execution of iCIMS information security management systems (ISMS). 16.3. Device for monitoring and analyzing network traffic. Any identified malware/viruses shall be removed with the assistance of End User Support prior to use. Emergency generators shall be in place and tested periodically to ensure that the operate properly for production data centers. 8.2. 9.1. Special administrative accounts, such as root, shall implement additional controls, such as alerting, to detect and/or prevent unauthorized usage. If a session has been idle for more than ten (10) minutes, the user shall be required to re-enter the password to re-activate access. Ensure that the Principle of Least Privilege using role-based access control (RBAC) is followed for all users. 6.3. In any organization, a variety of security issues can arise which may be due to improper information sharing, data transfer, damage to the property or assets, breaching of network security, etc. Remote access to iCIMS networks shall only to be granted to personnel and/or authorized third parties and shall use two-factor authentication (TFA) or multi-factor (MFA) authentication. 26.5. 16.2. Data centers shall be required to perform SOC 1/2 or equivalent audits on an annual basis and vendors shall be required to remediate any findings in a reasonable timeframe. 13.8.4. The University … Processes to ensure that security vulnerabilities identified as Severity 2 or higher using the OWASP DREAD model or equivalent are not released into the production environment. University Information may be verbal, digital, and/or hardcopy, individually-controlled or shared, stand-alone or networked, used for Consideration shall be taken to ensure environmental concerns are addressed such as fire, flood, and natural disaster (e.g., earthquake, flood, etc.) 18.2.3. Effective IT Security Policy is a model … Network equipment access shall be restricted to appropriate Personnel only. A security policy template won’t describe specific solutions to problems. 2.2.6. Separate internal and external call forwarding privileges shall be in place to prevent inbound calls being forwarded to an outside line. 26.1. 20.1.4. 21.6.1.6. 8.10. 24.1. Only IT administrators or specific personnel approved by Information Security who have been granted administrator access shall install authorized and licensed software. 16.1. It contains a description of the security controls and it rules the activities, systems, and behaviors of an organization. Vendor and partner contracts shall include language requiring adherence to iCIMS’ security and privacy policy requirements or their equivalent. Software that is end-of-life and no longer supported is considered unauthorized software, and shall be addressed as defined by the Authorized Software Policy. 7.9. Individuals in sensitive positions, with access to Personal Data, SCI or Subscriber Data, shall not store such data on removable media, unless required by their role and approved by Information Security and Privacy in accordance with Paragraph 25.2. Doors to physically secured facilities shall be kept locked at all times. Restriction of unauthorized access to network access points. 8.9. 17.1.3. Guest Network (isolated from Corporate and Extranet Network): Captive Portal (requires iCIMS Personal to authorize access) with guest required to connect over secure connections (https) for encrypted transit. Perform internally conducted internal and external vulnerability tests at least quarterly. Protocol that allows a remote host to login to a UNIX host without using a password. Store video for at least ninety (90) days, unless otherwise required by law. Free, shareware, and open source software as well as software as a service (SaaS) shall be reviewed as well. Cabling. Fuel delivery services shall be in place to ensure the continued operation of emergency generators. 7.8. 3.5. 25.4. Users shall shutdown, logout or lock workstations when leaving for any length of time. 8.8. A multi-tier architecture that prevents direct access to data stores from the internet. Passwords history shall be kept for the previous six (6) passwords and passwords shall be unique across the password history. 2.1.9.1. Security Awareness, Vulnerabilities, Weaknesses, Events, and Incidents, 5.20. 17.1.2. Network access control lists (NACLs), or equivalent. 2.2.9. 16.5.1. before installing in production. 4.2. Viewing of audit trails shall be limited to those with a job-related need. Individual responsible for the upkeep, configuration, security, and reliable operation of computer systems. All unused network access points shall be disabled when not in use. 4.4.7. 28.1.5. Credit Check, if relevant to the position. Customization of these policies on a per-customer basis is generally not allowed, except for product security control configurations that can be customized, often by the customer, to customer needs. These penetration tests shall include the following: 10.1.1. Used to synchronize the time of a computer client or server to another server or reference time source, such as a radio or satellite receiver or modem. A documented process or set of procedures to recover and protect a business IT infrastructure in the event of a disaster. Guest Network: Accessible by guests with appropriate employee approval or employees with minimal web-filtering in place (no direct access to corporate/production network). Provide information security direction for your organisation; 2. A Security Policy Template contains a set of policies that are aimed at protecting the interests of the company. security policy to provide users with guidance on the required behaviors. 10.4. Invalid logical access attempts. All external ingress/egress connections shall be logged. Data loss prevention processes and tools shall be implemented to identify and/or prevent data loss. The purpose of this Information Technology (I.T.) 4. 1.7.3. 7.4. Use of personally owned devices shall comply to acceptable use and information security policies if used to access Personal Data, PII or SCI data. An organization’s information security policies are typically high-level policies that can cover a large number of security controls. 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